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BORDER ICE RINK CLUB
CONSTITUTION AND BYE-LAWS- 1.
The club shall be called the Border Ice Rink Club and its headquarters shall be at the Border Ice Rink, Golf Course
Road,Kelso.
- 2. The object of the club shall be to promote
interest in curling, ice skating and other sports and all other games, sports and pastimes and to provide from the funds of
the Club such financial assistance as the Committee of Management may from time to time consider necessary in these interests
and in pursuance of such to make such arrangements with Border Ice Rink Limited for the use of their Ice Rink and other parts
of their premises at Golf Course Road, Kelso as the committee of Management may think appropriate.
- 3. The membership shall consist of Life, Ordinary and such Temporary and Honorary Members
as may from time to time be elected under the rules.
- 4. The
Committee of Management may in their discretion admit as Temporary Members without payment of subscription, curlers who are
members of recognised Curling Clubs including members of The Royal Caledonian Curling Club, who are taking part in a bonspiel
competition or match in the Ice Rink. Temporary Members shall be subject to the whole rules and by-laws
of the Club and shall have no voice in the management of the affairs of the club. Application for
temporary membership must be approved of by one of the Committee of Management and the Secretary.
- 5. It shall be competent for two-thirds of the members of a General Meeting upon a recommendation
to that effect from the Committee of Management to confer upon anyone the distinction of Honorary Member in recognition of
being a distinguished person or of services rendered to the Club. Honorary Members shall be exempt
from payment of subscription. They shall be subject to the whole rules and by-laws of the club but
shall have no voice in the management of the Club unless elected to the office of which they shall be eligible.
- 6. The Committee of Management may elect an Honorary President and Honorary Vice-President
who shall hold office until their successors are appointed.
- 7. The
Committee of Management shall consist of sixteen members. Three members shall be representatives
appointed from the Board of Directors of Border Ice Rink Limited. The President of the Ladies Section
of Border Ice Rink Club, the President of the Border Province of the RCCC and the President of the Junior Curlers of the Border
Ice Rink Club shall be members of the Committee of Management ex officio. The remaining ten members
of the Committee of Management shall be elected at a general meeting of the Club. Five members of
the Committee of Management entitled to vote shall form a quorum. None of the representatives of
Border Ice Rink Ltd nor the President of the Ladies Section of Border Ice Rink Club, the President of the Border Province
of the RCCC and the President of the Junior Curlers of the Border Ice Rink Club shall have voting powers.
The committee shall appoint from their number a President, Vice-President and Junior Vice-President who shall not be
entitled to serve in each position for more than two years. None of the President of the Ladies Section
of Border Ice Rink Club, the President of the Border Province of the RCCC and the President of the Junior Curlers of the Border
Ice Rink Club shall be entitled to be elected President, Vice President or Junior Vice-President. On
demitting office the President shall continue to serve on the Committee of Management for a further year being known as the
immediate Past President. It will be the duty of the Committee of Management to manage and direct
ordinary business and affairs of the Club and any special business that may be remitted to them. The
three (or if appropriate four) senior members (including the immediate Past President) shall retire each year and shall not
be eligible for re-election subject to the proviso that any member of the Committee of Management who holds the office of
President, Vice President, Junior Vice-President or immediate Past President shall not be required to retire by holding such
office but unless succeeding to the office of Vice-President, President or becoming immediate Past President shall retire
on ceasing to hold such office and shall not be eligible for re-election for a further period of one year.
Should a vacancy occur it may be filled by the committee. The committee shall hold a meeting
at least once a month (provided sufficient business justifies the holding of such meeting) to examine the accounts and arrange
the affairs of the Club. Minutes should be taken of the proceedings of the Committee of Management
and shall be open to the inspection of any members thereof. The Committee of Management shall cause
correct accounts and books to be kept showing the financial affairs and intro-missions of the Club. The
President shall have a casting as well as a deliberative vote.
- 8. The
Committee of Management may invest the funds of the club not required for the immediate needs of the Club or may lend same
at such rate of interest and on such terms conditions as the Committee of Management shall decide. All
investments or any other assets including heritable or leasehold property belonging to the Club shall be held in the name
of the President or Vice-President and the Secretary and Treasurer of the Club for the time being and the survivors and survivor
and their successors in the respective offices as Trustees of the Club and the said Office Bearers as Trustees shall
hold all investments of the Club finds or any other assets for be-hoof of the Club and the members thereof present and future.
- 9. An Annual General Meeting of the members shall be held on a date to be decided by the
Committee of Management but not later than the last day of September for the purpose of electing members of Committee,
appointing an auditor and transacting any other competent business of the Club. At such a General
Meeting the Committee of Management shall present its report. Nominations for appointment to the
Committee shall be intimated in writing to the secretary at least seven days prior to the meeting at which any vacancy by
retrial or otherwise is to be dealt with. Seven days notice shall be given to all members of any
General Meeting by Notice inserted in newspapers covering the Border area and/or direct to club secretaries and members
direct. A special General Meeting may be called at any time by the Committee of Management or upon
the written requisition of not fewer than fifty members of the club addressed to the secretary. Such
meeting shall be called and held within ten days from the date of receipt of such requisition. At
General Meetings twelve members shall form a quorum.
- 10. The Treasurer
shall receive and disburse monies belonging to the Club, keep an exact account of same in a Cash Book which shall be audited
and submitted to the Annual Meeting. He shall keep such other accounts and books as are necessary
to show the financial affairs and intro-missions of the Club.
- 11. It will
be the duty of the Secretary to conduct the correspondence, to give notice to each member of all meetings, to keep a Minute
Book in which he will enter all minutes and submit the same for approval to the next meeting. He
shall also keep a register of members of the club.
- 12. Candidates
for election to Club membership shall be proposed and seconded by members of the Club. The names
and addresses of candidates and their proposers and seconders must be entered in a book kept by the Secretary for that purpose
and at least fourteen days shall elapse between the nomination and the date of election, and the names and addresses of the
candidates shall also be displayed in a conspicuous place in the Club premises for at least one week before election.
- 13. The election of members shall be vested in the Committee of Management and shall be made by
election, and shall be by vote by show of hands. If two or more members of the Committee of Management
shall vote against the election of any person proposed for membership of the Club such person shall not be admitted to membership
- 14. On the admission of a member the Secretary shall notify to him his election advise him
that the Constitution and By-Laws of the Club are available from the office and on the BIR website.
At the same time the Secretary shall intimate to him that until the Annual Subscription for the current year has been
paid, he can not enjoy the privileges and advantages of the Club.
- 15. Non-payment
of the Annual Subscription within one month from date of election shall make the election of the member null and void unless
reasons satisfactory to the Committee of Management for non-payment be assigned. Members from abroad
may have their case specially dealt with by the Committee.
- 16. The Annual
Subscription shall be such sums the club may in General Meeting determine annually and same shall be payable in advance
on the first day of October in each year and no member whose subscription is unpaid shall be entitled to any Club privileges
whatever until all monies due are paid. If any member’s subscription remains unpaid at 31st December
in each year he or she automatically shall cease to be a member but this shall not prevent the committee from taking proceedings
for recovery of the amount under Rule 17. Payment of this subscription shall entitle the member to
use the Club premises at such times as the rink is open.
- 17. Any member
who is not desirous of continuing his or her membership must give written notice to the secretary not later than the last
day of September failing which he or she shall be liable for the full subscription for the ensuing year.
- 18. If the conduct of any member either in or out of the Club premises shall in the opinion of
the Committee of Management, be injurious to the character or interests of the Club it shall be in the power of the Committee
to recommend such member to resign and if the member shall refuse or delay to resign within one week from the date of the
recommendation, the Committee shall expel such member and such member shall thereafter not be allowed to enter the Club premises
provided always that such a recommendation shall be made until the member whose conduct is under consideration has afforded
an opportunity of giving an explanation of such conduct to the Committee. In the event of the Committee
being unanimously of the opinion that such a member should immediately be expelled they should have the power to expel such
a member from the Club at Once.
- 19. Any member ceasing to be a member
of the Club shall forfeit all rights to and claims upon the Club, its property and funds.
- 20.
No person under the age of 18 years of age shall be admitted as a member of the Club.
- 21.
Subject to the conditions contained in these rules the Committee of Management shall have the power to make, alter
and amend the Bye-Laws of the Club and to make new Bye-Laws which shall be binding on the members until revoked or otherwise
determined by the Club.
- 22. The Committee without prejudice
to the general powers shall have Special Power to enter into an Agreement with Border Ice Rink Limited for the use of their
Rink at Golf Course Road (formerly Abbotseat Road), Kelso for playing the game of curling and other sports and for the use
of the Club lounge bar, changing rooms and other clubrooms within the premises as a Clubhouse for such periods and upon such
terms and conditions as may from time to time be agreed upon.
- 23. The Committee
of Management shall exercise complete control over the prices of drink and the supply of the same. No food or
drink shall be brought into the club for consumption on the premises without prior permission from the committee or management.
- 24. No member of Committee and no official Manager or servant employed in the Club shall have
any personal interest in the sale of excisable liquors therein or in the profits arising from such sale.
- 25. Visitors shall not be supplied with excisable liquors in the Club premises unless on the invitation
and in the company of a member and a member shall upon admission of such visitor to the Club premises enter his own name and
the full name and address of the visitor on a book which shall be kept for the purpose and which shall show the date of each
visit.
- 26. Members may introduce to the Club premises not more
than two guests at any one session. Permission to introduce guests at any session may be suspended or modified at the discretion
of the Committee of Management.
- 27. No excisable liquors shall be sold
or supplied for consumption outside the premises of the Club except to member on the premises and for his own consumption
or to a person holding an excise licence for its sale.
- 28. Subject
to any bye-laws regarding hours during which the Clubhouse will be open, the permitted hours for the sale of excisable liquors
shall be at the discretion of the Committee in accordance with local licence laws.
- 29. The Committee of Management shall have the power
to deal with any matter arising which is not specially provided for in these rules. None of the foregoing
rules shall be altered or added to except at the General Meeting of the Club. Notice of any motion
for alteration or additions to the rules or bye-laws and all other notices of motion except bye-laws made by the committee
of Management in terms thereof and motions submitted by the Committee of Management must be lodged with the Secretary in writing
seven days before the date of such meeting.
BYE-LAWS - 1. The Clubhouse
shall not be open before 9 o’clock in the morning and shall be closed not later than half past eleven at night.
The Committee shall have the power to extend the hours on special occasions for carrying out unfinished bonspiels or
matches or for such other purpose as the Committee may deem necessary.
- 2.
The Club will take no responsibility for any article taken into or left in the premises.
- 3. All complaints shall be made in writing to the Secretary for the consideration of the
Committee and the conduct of a servant shall in no instance be made the matter of personal reprimand.
- 4. No expenses incurred in the Club premises shall be paid for by the visitors, they shall
only be liable for the charges for the use of the ice in the event of their taking part in any game.
- 5. Members are responsible for the decorum of their guests and will be held responsible
for any breech of decorum.
- 6. Dogs are not permitted in the
Club premises.
- 7. The foregoing bye-laws may be altered by the
Committee of Management from time to time, due notice of such alteration being given to the members of the Club.
- 8. No person shall be introduced as a guest on more than six occasions in any one
year.
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